Contracting for Club Ice
One of the most important roles the club serves is to provide our members with the option to purchase practice ice time. In serving in this role, the club purchases ice from our home rinks, Madison and Hartmeyer Ice Arenas, and resells it to our members. The Ice Management Committee works diligently to balance the ice time needs of our skaters with the availability of ice and fiscal impact on the club.
Contracting ice allows skaters to plan their practice times in advance and provides the payment convenience of paying for ice once per month instead of at each session. All skaters contracting ice must be in good standing with the club and have passed at a Basic 2 Skills class or higher.
On or about the 10th of the month, the ice schedule for the upcoming month is posted on the website along with a contract order form. Sessions are identified by the day, start and end time, location and type. Each session is also given a corresponding number. By using the designated session number in a given week, you can complete the contract order form and total your session cost. Completed contract order forms and payment must be received by the specified deadline to ensure your request is processed. Contract forms received after the deadline will be assessed a late fee of $20.00 and loss of the member's ice priority status for that month.
Once all ice contracts for the month are processed, those skaters who are waitlisted will be notified by e-mail. If more skaters contract for an ice session than spots available, a waitlist will be formed. Waitlisted skaters are also shown on the monitor sheets in priority order so if a slot becomes available, it can be filled by the next skater in the priority list (see section on Ice Priority). Additional skaters who did not contract ice for the month may add their name to a waitlist for the day they are skating, not before. Non-contract skaters are prioritized in the order that they sign-on and all walk-on rules apply. Non-contracted, non-members are only allowed access to club ice after all club members, even waitlisted members, have access first.
If you are unable to get on a session for which you are wait listed, you will be credited the price of that session. Credit summaries are distributed about the 15th of the month so they can be applied to next month’s ice purchase. Refunds for contracted ice time not used may only be made, with the approval of the Board of Directors, for extended absences due to illness or injury verified by a doctor’s excuse.
Contracting ice allows skaters to plan their practice times in advance and provides the payment convenience of paying for ice once per month instead of at each session. All skaters contracting ice must be in good standing with the club and have passed at a Basic 2 Skills class or higher.
On or about the 10th of the month, the ice schedule for the upcoming month is posted on the website along with a contract order form. Sessions are identified by the day, start and end time, location and type. Each session is also given a corresponding number. By using the designated session number in a given week, you can complete the contract order form and total your session cost. Completed contract order forms and payment must be received by the specified deadline to ensure your request is processed. Contract forms received after the deadline will be assessed a late fee of $20.00 and loss of the member's ice priority status for that month.
Once all ice contracts for the month are processed, those skaters who are waitlisted will be notified by e-mail. If more skaters contract for an ice session than spots available, a waitlist will be formed. Waitlisted skaters are also shown on the monitor sheets in priority order so if a slot becomes available, it can be filled by the next skater in the priority list (see section on Ice Priority). Additional skaters who did not contract ice for the month may add their name to a waitlist for the day they are skating, not before. Non-contract skaters are prioritized in the order that they sign-on and all walk-on rules apply. Non-contracted, non-members are only allowed access to club ice after all club members, even waitlisted members, have access first.
If you are unable to get on a session for which you are wait listed, you will be credited the price of that session. Credit summaries are distributed about the 15th of the month so they can be applied to next month’s ice purchase. Refunds for contracted ice time not used may only be made, with the approval of the Board of Directors, for extended absences due to illness or injury verified by a doctor’s excuse.
Ice Priority
In general, 21 skaters are allowed on the ice per session. Sometimes during the year, the club has more members interested in contracting ice time than is available. In order to provide a consistent method for allocating ice sessions to members, the club utilizes a priority system that rewards skaters for their length of club membership.
Skaters earn priority by the number of consecutive years as first club members. Priority is specifically determined by the
skater’s membership application date and in the case of a tie, by a skaters moves in the field and freestyle test level.
If two or more skaters share the same application date and number of membership years, the skater with the higher freestyle and moves in the field test level will receive priority. If after factoring the membership application date into the priority and the
skaters test levels and the skaters are still tied, the family’s level of volunteer commitment as determined by the Board of Directors will become the determining factor.
Priorities for Walk-Ons are as follows: 1. Day of - first come, first served (first person to write name in book)
Level Designated Sessions
Occasionally, to improve an ice session’s safety or efficiency, the ice management committee may assign a skating level to a session. These sessions will be designated either “high” or “low” and the defining skating levels for each will be specified on the ice contract and in the monitor book. A skater outside of the designated skating level is only allowed on the ice after all designated skaters and with the approval of the ice monitor and professionals present.
